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What Is a Notary Public?

Last updated: 5 May 2025
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What Is a Notary Public?

A Notary Public is an individual authorized by the government to certify legal documents, ensuring their authenticity and allowing them to be used internationally.

Key Duties of a Notary Public

  • Notarization of Signature Confirms that the person signing the document is genuine and is signing voluntarily.
  • Certified Copy of Documents Verifies that a copy of a document is an exact match to the original.
  • Certified Translation of Documents Certifies the accuracy of translated documents from one language to another.
  • Oath and Affirmation Certifies sworn statements or affidavits in legal documents.
  • Notarization of Contracts and Agreements Validates legal contracts and business agreements.


Importance of a Notary Public

A Notary Public helps prevent fraud and increases the credibility of legal documents. Documents notarized by a Notary Public can be used as evidence in court or other legal proceedings.

Types of Notary Public
  • Traditional Notary (Notary Public) Common in countries like the United States, Canada, and the United Kingdom, mainly responsible for document and signature certification.
  • Civil Law Notary Found in countries that follow the Civil Law system, such as Japan, France, and Germany, playing a direct role in drafting and certifying legally binding documents for court use.



Documents Required for Notarization

  • National ID or passport (for identity verification)
  • Documents requiring certification, such as contracts, power of attorney, or company certificates
  • Any additional supporting documents relevant to notarization

How to Choose a Notary Public Service

  • Ensure the provider is licensed by the relevant authority.
  • Choose a service with experience and expertise in certifying the type of document you need.
  • Confirm service fees and processing time before proceeding

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